Essentials
Know your numbers are right.
- Monthly bookkeeping and statements
- Construction chart of accounts
- Subcontractor tracking and 1099s
- Annual business income tax return
- Workers' comp audit reports
CPA & advisory for contractors
Catch the losing job in month three, not at year-end.
Rodriguez CPA gives general contractors and specialty trades a monthly read on job margins, cash and taxes. Built for construction companies generating $2M to $25M in annual revenue. Delivered in English or Spanish.
Estimated margin on one job, month by monthIllustrative example
The head start in this example. Sample job: a $2.4M tenant fit-out bid at 18% that finishes at 7%, about $264K of lost margin.
- Construction focusedbuilt for contractors and trades
- $2M to $25Mthe contractors we're built for
- Six statesNC, SC, VA, FL, MA and RI
- English · Españolfully bilingual firm
Why contractors call us
Three questions you should be able to answer every month.
A tax return and a year-end P&L can't answer them. A monthly advisory relationship can.
Which jobs are making money?
Job profitability report & WIP scheduleBudget against actual on every active job, with over and under billings and gain or fade, while there's still time to act.
How much cash will we have in 90 days?
13-week cash forecastA rolling forecast built around your draws, retainage, payroll and supplier terms, so growth doesn't drain the bank account.
What will we owe in tax?
Year-round tax planQuarterly projections from real results, with entity, method and equipment decisions made before the year closes.
Client advisory services
What lands on your desk, and when.
Advisory only works on a schedule. This is the rhythm our monthly clients run on.
- All month
Books kept current
Transactions coded to the right job every week, with bills and receipts captured as they come in.
- By the 15th
Prior month closed
Every account reconciled and your monthly financial statements delivered.
- By the 20th
Work-in-progress (WIP) & cash reports
Margin by job, over and under billings, and an updated 13-week cash forecast.
- Before month-end
Advisory meeting
We walk through the numbers together and decide what to do next.
- Each quarter
Tax projection
Estimates based on actual results, plus moves to make before year-end.
- Year-end
Return & bank package
Your annual business income tax return, and statements ready for your banker and surety.
Getting bond-ready
Financials prepared with your surety in mind.
Your surety decides how much work you can bond, and at what rate, from your financial statements and WIP. We keep your monthly statements and WIP organized and current, so you are better prepared for those conversations. Surety requirements vary, and bonding decisions are the surety's.
Our monthly statements are management-prepared. When your surety needs reviewed or audited statements, an independent CPA firm we work with issues them, built on books that were clean all year.
- Working capital and equity
- We clean up the balance sheet, including shareholder loans and misclassified debt, so it reflects your actual position.
- A WIP schedule that holds up
- Monthly gain/fade tracking helps show how reliable your estimates have been.
- Timely statements
- A clean monthly close means your year-end package can be ready quickly, not months late.
- Tax planning with your surety capacity in mind
- We balance tax savings against the equity your surety looks at.
Who we serve
Built for established contractors.
We work with a limited number of companies so each one gets real attention. Here's how to tell if we're the right firm for you.
We're a good fit if
- You're a general contractor or specialty trade doing roughly $2M to $25M a year
- You run several jobs at once and carry retainage
- Your bank or surety is asking for WIP schedules or better statements
- You want a CPA who meets with you monthly, not once a year
- You'd rather do business in Spanish, English or both
We're probably not the right fit if
- Your construction business generates less than $2 million in annual revenue
- You're primarily looking for basic bookkeeping or one-time tax preparation
- Your main priority is finding the lowest-cost accounting provider
- You aren't ready to share numbers monthly and act on them
Our services are designed for established contractors who value accurate financial reporting, financial visibility and an ongoing CPA relationship.
Not there yet? Our free WIP Schedule Starter is a good place to begin.
- Commercial general contractors
- Residential builders
- Concrete & site work
- Framing & drywall
- Electrical & mechanical
- Plumbing & HVAC
- Flooring & finishes
- Roofing & exteriors
Advisory plans
The right financial support for every stage of growth.
Pricing depends on the agreed scope and complexity of services, and additional projects are quoted separately. Every plan includes your annual business income tax return. You get a flat monthly quote once we've reviewed your books.
- 01
Get organized
EssentialsAccurate books and dependable financials.
- 02
Get profitable
GrowthUnderstand job margins and cash flow.
- 03
Get strategic
ExecutiveMake confident financial decisions.
Growth manages today's performance. Executive plans tomorrow's business.
Tax compliance is important. But understanding your numbers throughout the year is what helps you make better business decisions.
| Feature | EssentialsKnow your numbers are right. | Where advisory startsGrowthKnow which jobs make you money. | ExecutiveKnow your next move before you make it. |
|---|---|---|---|
| Foundation | |||
| Monthly bookkeeping and statements | ✓Included | ✓Included | ✓Included |
| Construction chart of accounts | ✓Included | ✓Included | ✓Included |
| Job or project costing | ✓Included | ✓Included | ✓Included |
| Subcontractor tracking and 1099s | ✓Included | ✓Included | ✓Included |
| Annual business income tax return | ✓Included | ✓Included | ✓Included |
| Advisory | |||
| Monthly WIP schedule and job profitability report | —Not included | ✓Included | ✓Included |
| 13-week cash flow forecast | —Not included | ✓Included | ✓Included |
| Monthly advisory meeting | —Not included | ✓Included | ✓Included |
| Quarterly tax projections | —Not included | ✓Included | ✓Included |
| CFO level | |||
| Year-round tax planning | —Not included | Add-on | ✓Included |
| Surety and lender reporting support | —Not included | Add-on | ✓Included |
| Cash reserve and margin targets | —Not included | —Not included | ✓Included |
| Priority CFO-level advisory access | —Not included | —Not included | ✓Included |
| Scenario-based cash planning | —Not included | —Not included | ✓Included |
| Decision support: hiring, equipment, expansion | —Not included | —Not included | ✓Included |
| Workers' comp and sales tax support | |||
| Workers' comp audit support | Reports only | Full support | Full support |
| Sales and use tax filing | Add-on | Add-on | Add-on |
| Individual tax returns for owners | Add-on | Add-on | Add-on |
| Essentials details | Growth details | Executive details | |
Growth
Know which jobs make you money.
- Everything in Essentials
- Monthly WIP schedule and job profitability report
- 13-week cash flow forecast
- Monthly advisory meeting
- Quarterly tax projections
- Full workers' comp audit support
Executive
Know your next move before you make it.
- Everything in Growth
- Year-round tax planning
- Scenario-based cash planning
- Decision support for major decisions
- Surety and lender reporting support
- Cash reserve and margin targets
- Priority CFO-level advisory access
Every plan includes email access to your accounting team. Executive adds priority CFO-level advisory access.
Add-ons for any plan: sales and use tax filing, and individual tax returns for the owners. Year-round tax planning and surety and lender reporting support are included in Executive and available as add-ons to Growth.
Books behind? We start with a one-time cleanup, quoted by the number of months to catch up, then move you into a plan.
Sample deliverables
See what you receive.
Fictional samples that show the format of the reports. Yours are built from your own books.
Growth · Job profitability reportKnow which jobs made money, and why.
Estimated against actual cost by category, with the variance and the drivers behind it.
View the sample report (PDF)
Executive · 13-week cash flow forecastSee the cash low point before it arrives.
Base, early-collection and delayed-collection scenarios against your cash floor, so you can decide before you commit to spend.
View the sample report (PDF)
Free download
Start tracking your jobs today.
Our WIP Schedule Starter is the spreadsheet to begin with. Enter five numbers per job and it shows what you've earned, where you're over or under billed, and which jobs need attention.
- Room for 25 jobs, with every formula built in
- Flags for loss jobs, underbilling and out-of-date estimates
- Backlog totals and the month-end adjusting entry
- A finished sample, with instructions in English and Spanish
We use your email to send the spreadsheet and may follow up about our services. See our Privacy Notice.
| Job | % complete | Revenue earned | Under / (over) billed | Flag |
|---|---|---|---|---|
| Medical office fit-out | 62.0% | $1,525,673 | ($174,327) | Overbilled |
| Retail shell, phase 2 | 38.0% | $437,500 | $37,500 | On track |
| Multifamily slab package | 81.0% | $2,662,353 | $272,353 | Underbilled |
| Warehouse tilt-up | 63.1% | $631,803 | $21,803 | Loss job |
“Rodriguez CPA has been an invaluable partner for Complete Construction. Their monthly accounting and advisory services have transformed our financial management.”
Rated 5.0 by 20+ clients on Google.
About the firm
A CPA firm built for construction.
Rodriguez CPA was founded to give trades businesses the financial insight large companies take for granted. Fifteen years later, construction and trades companies are the focus of everything we build.
Every client works with a team: an accountant who closes your books each month, an advisor who walks you through the numbers, and a CPA who reviews the work and leads your tax strategy. All of it is available in Spanish or English.
- Big Four-trained leadership
- Construction and trades specialists
- 15 years in practice
- Raleigh, North Carolina
Hablamos tu idioma, y el de tu negocio.
Reportes, reuniones y planificación de impuestos completamente en español, con un CPA que entiende cómo funciona tu empresa.
Areas served
Based in Raleigh. Working with contractors in six states.
Rodriguez CPA PLLC is a North Carolina-based CPA firm serving construction businesses in North Carolina and select other states. Outside North Carolina we work remotely, subject to applicable state practice requirements and your engagement scope.
FAQ
Questions contractors ask us.
What is client advisory, and how is it different from bookkeeping?
Bookkeeping records what happened. Advisory uses those numbers to help you decide what to do: which jobs to chase, how to price, when to hire and how to plan for taxes. Our plans include both.
How much does it cost?
Your fee depends on the agreed scope and complexity: revenue, the number of active jobs and the plan you choose. You get an exact quote once we've reviewed your books.
Can you help us qualify for larger bonds?
Yes. We keep your books and WIP in the shape surety underwriters look for, coordinate the independent review or audit they may require, and help you prepare for conversations with your surety agent and banker.
Do you prepare individual tax returns?
Yes. At this time, individual tax return preparation is limited to the owners of the businesses we serve, and it is available as an add-on to any plan.
¿Ofrecen servicios en español?
Sí. Reuniones, reportes y asesoría completa en español o inglés.
Start here
Start with a 30-minute intro call.
A complimentary call to learn about your company and see whether we're the right firm for you. No preparation is needed, and we don't review documents on this call.
- We ask about your jobs, your books and where you want the company to go
- We show you sample reports from our monthly package
- If it's a fit, we explain the next step and what it costs
The next step, if we're a fit
Contractor Profit Review
A paid diagnostic of your books, job costing and tax position. You get a written report of what to fix, with a WIP schedule when your job data is complete and reliable enough to build one. We can make the fixes for you, or you can take the report to another professional. The fee is quoted on your intro call.
Prefer to talk? Call (704) 412-3974 or email hello@drod.cpa